# HiBob Integration with GetAccept

Learn how to connect HiBob and GetAccept to streamline employee onboarding and document management.

September 16, 2025

## Overview

The HiBob integration with GetAccept allows you to automate employee onboarding by syncing signed agreements, personal information, and onboarding resources between the two platforms.

With this setup, you can:

- Capture employee data from GetAccept templates and push it into HiBob.
- Automatically create and store onboarding Deal Rooms for new employees.
- Store signed documents in HiBob employee folders.

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## Step 1: Setup Your GetAccept Template

To use the integration, you need a GetAccept template for employee agreements.

1. Go to **GetAccept** and create a new template.
2. Add a tag, for example: `new employee`.

- When a document with this tag is signed, it will be processed by the HiBob integration.
3. Include all employee information fields that should be passed to HiBob in the template.

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## Step 2: Supported HiBob Fields

You can pass the following employee data into HiBob:

**Employee Base Info**

- Firstname
- Surname
- Email
- Phone number

**Employee Work Info**

- Start date
- Site
- Department
- Title
- Reports To (ID)

**Employee Home Info**

- Private email

**Employee Address Info**

- Full address

**Employee Payroll Info**

- Employment → Employment contract

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## Step 3: Setup GetAccept Onboarding Room

When a HiBob employee has been created, you can use a **GetAccept Deal Room** for onboarding.

1. Create a Deal Room template in GetAccept.
2. Copy the Deal Room template ID (from the URL).
3. Store this ID for later use in the integration.

[Learn how to create Deal Rooms.](https://help.getaccept.com/en/collections/3903632-deal-room)

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## Step 4: Setup HiBob Custom Docs Folder

To store signed GetAccept documents in HiBob:

1. Go to **HiBob → Home → Docs → People’s Folder**.
2. Create a new folder.
3. Copy the folder ID from the URL and save it.
4. Apply conditions:
   - **Select by condition**: Lifecycle status = Any.

Each employee will automatically get their own folder for signed documents.

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## Step 5: Setup HiBob Service User

To connect HiBob and GetAccept, you need a service user with API permissions.

1. [Create a new service user in HiBob](https://apidocs.hibob.com/docs/api-service-users#step-1-create-a-new-api-service-user).
2. [Assign permissions to the service user](https://apidocs.hibob.com/docs/api-service-users#step-2-ceate-a-permission-group-and-add-the-api-service-user-to-it).
3. [Apply permissions to the service user](https://apidocs.hibob.com/docs/api-service-users#step-3-set-permissions-to-the-permissions-group).
4. Store the Service User ID and generated Token.

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## Step 6: Required Permissions

The HiBob service user must have the following permissions:

**Features**

- Docs → Employee Folder (create, edit, delete)
- Employees → Invite people to join HiBob

**People Data**

- Docs → Your Custom Folder (view, edit, delete, upload)
- People → Edit employees’ email addresses

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## Step 7: Setup the Integration

Contact **GetAccept Sales** to finalize the integration.

Provide the following details:

- HiBob Service User ID
- HiBob Service User Token
- HiBob Folder ID
- GetAccept Deal Room ID
- Contact email

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