# File Analytics Overview

Track file downloads in your Deal Room and see which participants accessed which documents.

November 25, 2025

## **What File Analytics Shows**

## **1. Download count**
Each file displays a **Downloads** number in the Files tab.
This is the total number of times the file has been downloaded by any participant.

## **2. Who downloaded the file**
Clicking a file opens a details modal showing:

- The total number of downloads
- A list of participants who downloaded the file
- The exact time each download occurred

This allows you to see which stakeholders have accessed key materials like pricing sheets, proposals, or product documentation.

## **Where File Analytics Appears**

## **Files tab (per-file overview)**
In the **Files** tab of a Deal Room, you’ll find:

- All uploaded files
- Download count for each file
- A per-file download history when you open the file’s modal

This is the main place to review file engagement at a glance.

## **Analytics → Timeline (download events)**
Every file download also appears as an event in the **Timeline** under **Analytics**.
Each timeline entry shows:

- Who downloaded the file
- The exact timestamp
- The file name

This gives you a chronological view of engagement across the entire room.

## **How to Access File Analytics**

## **From the Files tab**
1. Open a published Deal Room.
2. Go to the **Files** tab.
3. Click on a file to open its download history modal.

## **From Analytics → Timeline**
1. Open **Analytics** in the top-right corner.
2. Select **Timeline**.
3. Look for events labeled **Downloaded a file**.

## **When to use File Analytics**
Use File Analytics to:

- Confirm that key buyers have downloaded essential documents
- Track revisits to important files during negotiations
- Identify if stakeholders missed critical information
- Prepare for meetings with insight into what has already been reviewed

## **Notes**
- Only file **downloads** are tracked (not previews or opens).
- Download data is recorded for all participants, including internal collaborators.
- Deleted files keep their download history.
- Upload actions also appear in the Timeline.