# How to create teams

How to set up Group your users into teams to organize your entity, manage content permissions, and simplify reporting.

February 4, 2026

## Table of contents

- [Set up a new team](https://help.getaccept.com/en/articles/9459419-how-to-create-teams#h_b093fbdd52)
- [Manage existing teams](https://help.getaccept.com/en/articles/9459419-how-to-create-teams#h_ba5a149f9e)
- [Adding users to your teams](https://help.getaccept.com/en/articles/9459419-how-to-create-teams#h_b6269b70b7)

Creating teams allows you to group your users by department, region, or function. This structure helps you organize your entity and makes it easier to manage document access and team-based reporting.

## Set up a new team

You can manage all your team structures from the Entity settings.

1. Click on your **profile image** in the top right corner.
2. Select **Settings**.
3. Go to **Teams** under the **Entity settings** section in the left-hand menu.
4. Click on **Add team+**.

5. Enter a name for the team.

6. Click **Save**.

## Manage existing teams

Once a team is created, you can adjust its basic details or remove it if it is no longer needed.

- **Edit a name:** Click on an existing team to rename it.

- **Change status:** Toggle a team between **Active** and **Inactive**.
- **Delete a team:** Use the trash icon or delete option to remove a team permanently.

**Note:** When you delete a team, the users themselves are not deleted from the system; they are simply removed from that specific group.

## Adding users to your teams

It is important to note that the **Teams** menu is only for defining the team names and statuses. You do not add individual members here.

- **Where to add members:** To assign a user to a team, go to **Manage users** in the Settings menu.

- **Assigning the team:** Click on a specific user, and in their profile settings, select the team(s) they should belong to from the dropdown menu.

**Important:** A user can only be added to **one team** at a time. Assigning them to a new team will automatically remove them from their previous one.