8 best proposal software for sales in 2026 (100% tested)
8 best proposal software for sales in 2026 (100% tested)
Written by Samir Smajic
Updated on August 5, 2025
Reading time: 34 min.
In this hands-on review, we tested and compared the top 11 tools for 2026 – including GetAccept, PandaDoc, and Proposify – to help you find the best platform for creating and managing proposals. Whether you're a startup, a scaling sales team, or an enterprise org, this guide breaks down the features, pricing, and pros and cons of each tool so that you can make an informed decision.
We've personally reviewed the best proposal software based on features, benefits, and price. We'll break down the platforms, key functionality, product highlights, what we like about them, and where they can improve. Keep reading to get our user-tested, in-depth reviews of Proposify, GetAccept, PandaDoc, Qwilr, Better Proposals, Oneflow, DealHub.io, Conga, Proposally, Proposable, and Prospero.
What is proposal software?
Proposal software helps sales teams create, send, track, and manage business proposals. It is a specialized tool that improves the proposal-creation process with features not found in generic document editors. These features improve efficiency, ensure brand consistency, and increase win rates.
Unlike standard document tools, proposal software is built for sales workflows.
It saves time: Reps can create professional proposals in minutes using templates and a content library.
It provides insights: Real-time analytics show how buyers engage with the content.
It closes deals faster: Built-in e-signatures and interactive pricing make it easy for buyers to say yes.
Why sales teams use proposal software
According to our Digital Sales Report, 79% of revenue leaders want to increase win rates, yet our research found that 33% of sales teams still don't use proposal software. The data is clear: sales reps using these dedicated platforms see higher win rates and save up to 70% of the time spent on creating proposals. Here’s why top-performing teams rely on them:
Faster proposal creation: Go from hours to minutes. Templates and a central content library enable reps to quickly assemble professional, on-brand proposals.
Higher win rates: Create a modern, interactive buying experience with embedded videos and personalized content that stands out from static PDFs.
Complete visibility: Stop guessing and start knowing. Real-time tracking shows you exactly who opened your proposal and which sections they focused on.
Consistent branding: A centralized content library ensures that every proposal sent out is accurate, approved, and perfectly reflects your brand.
Key features of proposal software
Before you dive into the tools, it’s important to understand the core features that define this software category. Here are the must-have capabilities to look for:
Content library & templates: A central repository to store, manage, and reuse approved content like case studies and team bios.
CRM integration: Native, bi-directional integration with your CRM to auto-populate proposals and sync document status back to the deal record.
Electronic signatures: Legally binding e-signatures built directly into the platform to make it easy for clients to sign from any device.
Real-time tracking & analytics: Insights into how your prospect interacts with the proposal, which pages they view, for how long, and who they forward it to.
CPQ (Configure-Price-Quote): Tools to create complex, interactive pricing tables with optional items and automatic calculations.
How we picked and tested the platforms
Buyers have different expectations of what proposal software can do. Some platforms focus on UX, while others, like GetAccept, are designed for teams that require quality integrations.
Rather than choosing the list of proposal software solutions ourselves, our UK sales team spoke to first-time buyers and asked who they were considering, along with GetAccept. And here are the contenders.
| Software | Best for | Key features | Starting price | Free trial |
|---|---|---|---|---|
| GetAccept | Large teams needing strong CRM integrations | CRM integrations, live chat, CPQ, eSign, analytics | $49/month | Yes |
| Proposify | Small–mid teams valuing onboarding and templates | Templates, CPQ, content library, eSign | $45/month | Yes |
| PandaDoc | Enterprises needing end-to-end document workflows | Content library, eSign, CPQ, analytics | $35/month | Yes |
| Qwilr | Modern sales teams focused on design | Content blocks, CPQ, eSign, CRM integration | $35/month | Yes |
| Better Proposals | Sales teams needing fast setup and design | Live chat, video, content library, CRM sync | $19/month | Yes |
| Oneflow | Teams wanting contract lifecycle tools | Contract editing, roles, live chat, HTML docs | Free (limited) | Yes |
| DealHub | Sales ops teams prioritizing CPQ | CPQ, contract management, CRM integration | Custom pricing | No |
| Conga | Enterprise teams with complex workflows | Advanced CPQ, contract workflows, CRM sync | Custom pricing | No |
| Proposally.ai | Freelancers & small teams using AI | Drag-and-drop editor, eSign, collaboration | $9/month | Yes |
| Proposable | Startups needing simplicity and low cost | Templates, eSign, analytics, CRM integrations | $19/month | Yes |
| Prospero | Freelancers wanting sleek templates | Drag-and-drop, eSign, integrations | $10/month | Yes |
11 best proposal software platforms for 2026
1. GetAccept
GetAccept is a Digital Sales Room (DSR) platform that helps sales teams eliminate bottlenecks and streamline sales processes.
A customer favorite is our e-signature functionality, which facilitates seamless document signing and expedites the closing of their deals.
As for tracking capabilities, GetAccept provides insights into recipient engagement, allowing sales teams to make informed decisions based on real-time buyer engagement data.
Best of all, GetAccept seamlessly integrates with most CRM platforms, including Salesforce, Microsoft Dynamics, HubSpot, and Pipedrive.
Key features and functionality:
- Collaborative document creation
- Content library
- CPQ
- Live chat functionality
- Electronic signature
- Contract management
- Analytics and reporting
- CRM integration
Pricing: From $49 per month Free trial? Yes. (Try it here!)
2. Proposify
Proposify makes creating and managing proposals easier for sales teams. It's a popular tool among sales reps for proposal creation, offering easy-to-use templates and a central place to store content, helping ensure all proposals are consistent and error-free.
Proposify integrates with popular CRMs like Salesforce and HubSpot, streamlining the sales process to help reps close deals more effectively.
Key features and functionality:
- Content library
- CPQ
- Electronic signature
- CRM integrations
Pricing: From $45 per month
Free trial? Yes (14 days).
3. PandaDoc
PandaDoc is a document workflow platform designed to improve, streamline, and simplify the creation and approval of documents for sales teams.
PandaDoc is built for organizations that want to enhance their document workflows, improve teamwork and collaboration, and streamline the journey from proposal creation to approval.
Key features and functionality:
- Collaborative document creation
- Drag-and-drop editor
- Electronic signatures
- Analytics and reporting
- Custom-branded proposals
- Live chat functionality
- API integrations
Pricing: From $35 per month
Free trial? Yes (14 days).
4. Qwilr
Qwilr is an easy-to-use proposal software tool designed specifically for sales experts. It seamlessly integrates with the most popular CRMs, making proposal creation more efficient.
Key features and functionality:
- Content library
- CPQ
- Analytics and reporting
- Electronic signature
- Contract management
- CRM integrations
Pricing: From $35 per month
Free trial? Yes (14 days).
5. Better Proposals
Better Proposals is an all-in-one proposal tool designed for sales teams, streamlining proposal creation and addressing the common hurdles of proposal drafting.
Key features and functionality:
- Content library
- CPQ
- Electronic signature
- Live chat functionality
- Contract management
- Analytics and reporting
- CRM integrations
Pricing: From $19 per month
Free trial? Yes (14 days).
6. Oneflow
Oneflow is a contract lifecycle management (CLM) tool for HR, procurement, and sales teams. By combining the possibility to create, collaborate, sign, and archive your contracts all in one place, this reduces the need for separate tools.
Key features and functionality:
- Drag-and-drop editor
- Contract library
- Electronic signature
- Live chat functionality
- Analytics and reporting
- CRM integrations
Pricing: Free, forever (limited feature set).
Free trial? Yes (14 days).
7. DealHub
DealHub's platform is designed to give you everything you need to manage quotes, contracts, and approvals - without jumping between tools.
Key features and functionality
- Dynamic templates
- Document creation
- Advanced CPQ
- Approval workflows
- Contract management
- eSignature
- Tracking
Pricing: Not listed on the website.
Free trial: No, but you can request a demo.
8. Conga
Conga is a complete platform designed for enterprises that need robust tools for managing documents, quotes, and contracts.
Key features and functionality
- CRM integrations with Salesforce and Microsoft Dynamics
- Advanced CPQ capabilities
- Dynamic templates
- Content library
- Signing order workflows
- Post-send editing
- Tracking and analytics
- eSignature functionality
- Contract lifecycle management
Pricing: Not listed on the website.
Free trial: No, but you can book a demo.
How to choose the right proposal software for your team
Choosing the right software depends on your specific needs. Use this checklist to evaluate your options and find the best fit for your sales process.
| Software | Key questions to ask |
|---|---|
| Assess team size | Are we a team of 5 or 50? Do we need simple tools or enterprise-grade governance? |
| Prioritize features | Is deep CRM integration a must-have? Is interactive design our top priority? |
| Check tech stack | Does the tool offer a native, bi-directional sync with our CRM? |
| Evaluate total cost | What are the per-user costs, implementation fees, and contract lengths? |
| Test before you buy | Does the free trial handle our real-world use cases? Is it easy for our team to use? |
Conclusion
Try GetAccept as your proposal software provider
If you want to try GetAccept’s proposal software, sign up for a free trial.
With GetAccept, you get access to:
- A content library full of proposal templates for any business
- A proposal editor that lets you record personalized videos to go along with your proposal
- Insights to see who’s received the proposal and, more importantly, who’s read it
- 500+ integrations, allowing you to send proposals directly from your CRM
- And much more…
Try GetAccept and start sending high-quality, personalized proposals at scale while ensuring a seamless experience that helps you turn more prospects into customers.